In Spain, recording working hours has been a legal requirement since 2019, and the records must be kept for four years. Plenty of businesses still do it on paper or in a spreadsheet nobody signs, which is exactly what does not hold up in an inspection.
Beyond clocking in, almost any business with a team ends up needing the same things: who works tomorrow, who is on holiday, and what was done on each job.
The pieces
Time clock
Working-hours records from a phone or a tablet at the door, with downloadable reports.
Shifts and rotas
Weekly planning everyone can see, with swaps and notifications.
Holidays and absences
Requests, approvals and remaining days without email chains.
Job sheets
For trades and on-site services: a report with photos and the client’s signature from the phone.
How we build it
Clocking in happens from the employee's phone or from a tablet fixed by the door, and it is recorded with its timestamp and, where the work involves travel, its location. Reports download in the format that is asked for. Rotas are a shared calendar view that replaces the Sunday-night message thread.
Frequently asked questions
Does it count as a legal working-hours record?
Yes, as long as it captures the start and end of each person's day and can be downloaded and retained. Those two requirements are the core of the rule.
What does it cost per employee?
Nothing. You pay for the build, not a monthly fee per person, which is where subscription platforms get expensive as the team grows.
Can staff clock in from outside the premises?
Yes. Where there is remote work or travel, location can be required at the moment of clocking in.
Other families
- Hospitality and point of sale Bars, restaurants, cafés, food trucks
- Bookings and appointments Salons, clinics, driving schools, sports courts, coworking spaces
- Selling and customers Shops, local retailers, workshops, distributors
- Learning and community Academies, associations, clubs, trainers
- Events Organisers, councils, clubs, companies